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Click here for Flotilla 21 Member's  Help Desk

Forms and Manuals

For more information or questions contact:

 Flotilla Staff Officer - Materials 

 

This page is in 6 sections.

1. Links to Forms Most Used By Membership

2. Forms that are not available on the National Forms Website.

3.  Instructions for using Regular Forms that are on the National Forms Website.

4.  Instructions for using Emailable Forms  that are on the National Forms Website.

5. List of links including a link to Manuals.

6. Additional comments.

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Links to Form Most Used By Membership

You have 2 choices as to where you can download these most used forms from.  Either from the Flotilla Website or the National Form Warehouse. All the Forms below can be email in one form or another.  They can also be saved a a master copy on your computer.  Just do a "Save As" for the form  you are using and give it a new name when you are done filling out the form. (Hint: date and form number will sort them on your computer to find them again if save and needed again.) Then attach the form to an email to send it to our FSO/IS.

Forms with an E after them are direct Emailable forms. There is one catch in using these forms.  The National server must be up an running to use these forms.  If the national server is down or goes down while you are filling out the form it will not work or get processes when you hit the button to send the form. It is strongly uarged that you do a "Save As" first to your computer before hitting the button to send it.

Forms with an I after them include instruction for that form.  These forms can be emailed but you have to save them as a file to your computer when you have completed them and then send them as an attachment to an email to our FSO/IS. These forms will work even if the national server is down.  However the link to the National Form Warehouse will not work if the National server is down.  The link to the form on the flotilla website should always work for these forms with an "I" after them. A copy is stored on our flotilla website.

Forms with no letter after them are just the from and include no include no instruction for them.  These forms can be emailed but you have to save them as a file to your computer when you have completed them and then send them as an attachment to an email to our FSO/IS. These forms will work even if the national server is down.  However the link on the National Form Warehouse will not work if the National server is down.  The link to the form on the flotilla website should always work for these forms.  A copy is stored on our flotilla website.

 

National Forms Page

 Auxiliary Manuals

Flotilla Staff Officer's Report Form
Two Click Flotilla AUXINFO Reports
Description Flotilla Website

National Form Warehouse

7028-I - Change of Member Information  The flotilla link requires you to save the form and email it as an attachment to our  FSO/IS. It also contains instructions for filling out the form. Both link are the same.

7028-I 7028-I

 7028 Webform - Change of Member Information goes directly to your information on AuxDirectory after you login with your AuxDirectroy credentiuls.  When the page comes up click on the button top left side that says "Correct This Information".  On the page that comes up anything that is in a block you can change.

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 7028

7029-I Member's Activity Log  (With Instructions. A right click on the Flotilla Website or National Form  Warehouse links will open a menu with "Save Target As" on it that you can save it to your computer as a master copy. This form regardless of where you get it from needs to be saved to your computer as a file then sent as an attachment to our FSO/IS.)

7029-I 7029-I

7030-E - Mission Activity Report  (7030 Emailable Form - A right click on the flotilla link will open a menu with "Save Target As" on it that you can save it to your computer from the flotilla's website as a master copy to use whenever you need it. The National From Warehouse link works the same way but downloads it from the national website.  If you left click on either of these 2 links it will open the form to complete in online.)

  7030-E

7030-E

7030-I Mission Activity Report (With Instructions. A right click on the Flotilla Website or National Form  Warehouse links will open a menu with "Save Target As" on it that you can save it to your computer as a master copy. This form when filled out regardless of where you get it from needs to be saved to your computer as a file then sent as an attachment to our FSO/IS.)

7030- I 7030-I

7030 - Mission Activity Report (These links are the same as the 7030 above but have no instructions for filling out the form and have to be USPS mailed or saved as a file and them emailed)

7030 7030

7038-I Vessel Examination Activity (With Instructiion and is   Emailable.  - AA right click on the flotilla link will open a menu with "Save Target As" on it that you can save it to your computer from the flotilla's website. The National From Warehouse link works the same way but downloads it from the national website.  If you left click on either of these 2 links it will open the form to complete in online.)

7038-I 7038-I

7038 Vessel Examination Activity  (With Instructions. A right click on the Flotilla Website or National Form  Warehouse links will open a menu with "Save Target As" on it that you can save it to your computer as a master copy. In order to send this form you need to save it first as a file and then email the file as an attachment or send it by USPS.

7038 7038

7039-E Workshop Mission and Attendance Report/span>  (7039-E Form  Emailable.  - A right click on the flotilla link will open a menu with "Save Target As" on it that you can save it to your computer from the flotilla's website. The National From Warehouse link works the same way but downloads it from the national website.  If you left click on either of these 2 links it will open the form to complete in online.)

7039-E 7039-E

7039-I Workshop Mission and Attendance Report(With instructions. A right click on the Flotilla Website or National Form  Warehouse links will open a menu with "Save Target As" on it that you can save it to your computer as a master copy. This form when filled out regardless of where you get it from needs to be saved to your computer as a file then sent as an attachment to our FSO/IS.)

7039-I 7039-I/a>

7046-E RBS Visitation Report  (7046-E Form  Emailable.  - AA right click on the flotilla link will open a menu with "Save Target As" on it that you can save it to your computer from the flotilla's website. The National From Warehouse link works the same way but downloads it from the national website.  If you left click on either of these 2 links it will open the form to complete in online.)

7046-E 7046-E/a>

7046-I RBS Visitation Report  (7046-I Form with Instructions. AA right click on the Flotilla Website or National Form  Warehouse links will open a menu with "Save Target As" on it that you can save it to your computer. This form when filled out regardless of where you get it from needs to be saved to your computer as a file then sent as an attachment to our FSO/IS.)

7046-I 7046-I/a>

7066-I Commercial Vessel Examination Activity Report (7066-I Form with Instructions. AA right click on the Flotilla Website or National Form  Warehouse links will open a menu with "Save Target As" on it that you can save it to your computer as a master copy. This form when filled out regardless of where you get it from needs to be saved to your computer as a file then sent as an attachment to our FSO/IS.)

7066-I 7066-I/a>

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All Forms and Manual Links below this point will open in a new window.  When you are finished with that link  just close the window  to return to this website.

Regular Forms that are on the National Forms Website

Most of the information that follows is also on the National Forms Website.   Some additional information has been added to help member navigate the National Forms Website.

Coast Guard Auxiliary's National Forms Site contains the most recently released versions of Auxiliary forms.  Many of the forms provide fill-in capability, and some include new printing and numeric totaling features.

A left click on the light blue form title will open the form in a new window to fill out and print.      

If you right click on  light blue form title and choose "Save Target As" on the menu that come up, you can save the form to your computer to use as often as you want.  It should be noted that form are changed often and by saving it to you computer you could run into a situation were you are using a from with an outdated revision number.  It would be better to open the form by a left click then save it to your Favorites so that you have a link to the form.

Links to:

 Coast Guard Auxiliary's National Forms Site

Regular Forms Page

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Emailable Forms

EMAIL FORMS  Are  approved for use in Division 2.   SO/IS Division 2 has approved use of these by  flotilla's in Division 2.  You should  send them directly to our FSO/IS.  Please read direction below before filling out one of these forms.  They will tell you how to add more than one email address to the form.

These forms are identical in content to normal forms, with the exception that they allow on-line submission to whomever you like. The software requirements for these forms to work properly are Acrobat Reader 5 and above. Your browser must support Reader opening as a helper application while on-line; National has stated that they cannot test with every browser currently in the field. Adobe is aware of an incompatibility with Netscape Navigator 6 which does not allow the forms submission feature to work, so NN6 cannot be used at present. MSIE does not appear to have any problem with the current version.

In order to use these forms, you must *left* click on the form number (do NOT *right* click as you normally do to download a form!) and be patient, as the form itself must be copied into the browser and the Reader has to start. You may experience a white screen for a period of time- that's normal. When you have finished filling out the form, you can print a copy of the completed form by using the printer icon in the Reader window or the print button at the bottom of the form. Once you click on the "Submit" button, the data will be sent to the address you've specified and an acknowledgement screen will appear confirming what was sent. NOTE: If nothing happens when you click "SUBMIT" see the FAQ page on the national website.

You may send multiple addressees your reports; simply add a comma (,) between addresses. For example, to send to aux1@cgaux.org and coasty@isp.com, enter "aux1@cgaux.org, coasty@isp.com" (without the quotation marks).  You need a space between the comma and the next email address for it to work.   Flotilla members can email the FSO/CS for help with this.  He has a suggestion on how you can set this all up in Note Pad to make it easier to add the email addresses.

If you choose to send a copy to yourself and add your  email address to send to and have a Spam filter running or  have AOL as your service provider you will not get a copy.  

The best thing to do is print a copy before sending so that you know you have a copy.

If you have difficulties, please report them using the National Help Desk on the national website.

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Links to:

EMAIL FORMS

Forms Website FAQ page

Auxiliary Manuals

National Help Desk

FSO/CS

Additional Comments

It should be noted that members can also get printed copies of all  Auxiliary forms by requesting them from FSO/MA

Most Auxiliary Manuals are posted on the Chief Director's website.    If you cannot find a manual on the website referenced above,  you may try  contacting the specific Department responsible for the subject area covered by the particular manual(s) in which you are interested. 

District 1 NR Forms & Publications Site has Auxiliary forms available that  are intended for use within District 1NR only.  

 

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Quick Links to Forms most use by our membership is at bottom of this page